Tips for writing an outstanding job application email

Writing a job application email correctly can put you one step closer to getting the job of your dreams. Currently, there are several ways to apply for a job, either through job application platforms, resume submission or via email. Usually, recruiters request a job application email to learn more about applicants before an interview. For this reason, here we will give you the information you need to write a job application email.

In this article, we provide you with some tips and samples for writing a job application email. With this help, you will know what information to include and the guidelines for writing a job application email correctly. Read on and learn how to write a winning job application. Below is the content of this article:

1.    What exactly is a job application email and what is its purpose?

2.    How do you know when to send a job application email?

3.    What information should you include in your email application to make it useful and accurate?

4.    Steps to send your job application email

5.    Tips to know how to write a winning job application.

6.    Job application email examples to help you with your job application letter.

7.    THETALENTPOINT as your ally to find a job.

1.  What exactly is a job application email and what is its purpose?

Nowadays, with the advancement of technology, it is straightforward and there are many ways to apply for a job. Most companies receive information from applicants through their websites. However, there are several methods such as handing out the information in person or sending it by email.

Many people prefer in-person delivery because they believe they are more likely to be called. This is usually true because of the number of daily mailings it is very likely that the old ones will be forgotten. For this reason, we recommend you make a professional job application email that catches the attention of recruiters.

A job application email is basically a cover letter to tell recruiters more about you. In fact, the main objective is to show how good a candidate you are for the position you are applying for. Ideally, you should write about your strengths, accomplishments, experiences, and information that fit the position. You should condense all the information from your CV and cover letter while writing your job application email.

It should be noted that the information you decide to include in your job application letter will be responsible for getting attention. So, we recommend you pay attention to the tips and application email samples we will give you in this article.

2.  How do you know when to send a job application email?

With the variety of options that exist, it is difficult to know when it is indicated to send a job application email or not. There are actually cases in which you should send your job application letter, some of them are:

  • If the job posting asks for a sample email for job application with resume and other documents.
  • In case the company asks you to send your documents by e-mail.
  • There are companies that do not use application platforms or systems, in these cases you can start writing a job application email.
  • If the company does not have a formal job listing, you can send your documents by email.

We recommend you look for information about the company’s hiring methods before writing your job application email.

3.   What information should you include in your email application to make it useful and accurate?

One thing you should know is that recruiters are looking for an email that provides a glance at the desired information. There are certain things you should include to let the hiring manager know about you. Here is some information you should add while writing your job application email:

  • Your full name and contact information.
  • The reason for writing the job application email.
  • Name of the position for which you are applying.
  • The reason for your interest in the job.
  • The means by which you found out about the job.
  • Competitive advantage and why you are right for the job.
  • Your experience and how you can use it to the company’s advantage.
  • Also, add your CV, cover letter, and certificates.
  • If you have professional social networks, such as LinkedIn, you can add them. 

3.1.  What structure should a job application email have?

The better the visual structure of the job application email, the easier it will be to attract the attention of recruiters. For this reason, it is necessary that when writing your job application email, you use a systematized structure that can impress and leave a clear message. Here is a sample email job application with an attachment structure:

1.    Email subject line: It should be concrete and clear.

2.    Opening line: The introduction and title of the position you are applying for.

3.    Development paragraphs: Should not exceed 2 or 3 paragraphs and should not be too long.

4.    Final line: To thank and make a call to action.

5.    Closing line: The professional signature of the email.

4.      Steps to send your job application email

Below we will provide you with some steps to send your sample job application email with attachment:

4.1.  Make ready your documents.

Before you start writing your job application email it is necessary that you prepare all the documents you will send. You must keep in mind that the documents must be in formats such as PDF or Microsoft Word to ensure that the recipient can read them.

We recommend that you review them one by one to make sure that the information you have provided is correct. Usually, the documents you should send are your CV, certificates that support the information, cover letter, and any other documents related to the position that can help you get the interview.

4.2.  Select a clear subject line that reflects the reason for the e-m


Generally, companies give information about the content of the subject line; however, it does not happen all the time. Defining a good subject line is essential as it can quickly capture the recruiter’s interest. Ideally, the information in the subject line should be clear and concise, a good idea is to put your name and the job application. This way, you can introduce yourself and notify that you want a job in the company, for example, “Mary Reid – Sales Manager Application”.

4.3.  Start writing your job application email.

Once you have all the documents and the subject line ready, you can start writing the email. Keep in mind that the information provided will be the presentation of the attached documents, so you should do your best.

4.4.  Formal greeting.

Start with a formal greeting that expresses the reason for the e-mail. If you can find out the name of the person who will receive the e-mail, better. If you cannot find the recruiter’s name, you can change it to “to whom it may concern” or “hiring manager”.

4.5.  Development of the job application email.

When you finish with the greeting, you should continue with the development that should consist of one or two paragraphs. In the first paragraph, you should state the reason for the email, as well as the skills and abilities you possess to fill the position. In the second paragraph, you can mention how you heard about the job offer and why you are interested in applying.

These paragraphs work to mention why you are good for the job and how you fit the job profile. Mention accomplishments, experiences, and expertise that relate to the position the company is offering.

4.6.   Acknowledgment and closing.

Finally, write a closing paragraph that includes your contact information and your thanks to the recruiter. You can thank the recruiter for taking the time to read your information. Also, you can mention attachments to emphasize them and generate more interest. And you can end with a “Sincerely” or “Best regards” to enhance the formality of the email.

4.7.  Include a professional signature.

When you finish writing, you should include a professional-looking signature at the end of the email. Commonly, the signature includes information such as full name, contact information, and additional information that will allow the recruiter to contact you.

4.8.  Attach the documents.

Before sending the email, you should ensure to attach all the documents you have already reviewed. Your CV, cover letter, and certificates should be attached to the same email.

4.9.  Verify the information before sending it.

Finally, you should review and make corrections, if any, before sending the email. Make sure your email is professional, accurate, with good spelling and grammar. One thing you can do is to resend the email to yourself just to ensure that the information will arrive correctly. Once you verify this, you can send the email to the company for the recruiter to read.

5.  Tips to know how to write a winning job application.

Writing a job application email correctly is paramount to catching the attention of recruiters. It’s not only about the reasons why they should hire you, but also the way you write it. For this reason, here are some tips on how to write a winning job application:

1.    First, read and take into account the instructions that the company published about the vacant position. This way, you can inform yourself and write your job application email correctly.

2.    Adapt your job application email to the vacant position. Make sure that the qualities you mention are useful for the job.

3.    Avoid creating a copy of your CV. The idea is to give a taste of what your CV and cover letter will be like, but it should be interesting enough for them to stop and read it.

4.    Be brief and keep a clear focus. Avoid giving too much information that’s not relevant to the position you are applying for. You should also avoid repeating information over and over as this detracts from your professionalism.

5.    Look for simple job application email samples to guide you in crafting your job application letter.

6.    If you are a beginner, we recommend searching for a simple job application email sample for freshers to guide you. Otherwise, you can use job application email sample for experience to get fresh ideas for your job application email.

7.    Research the guidelines for writing a job application email correctly. This way your email will be professional and will catch the attention of the hiring manager.

8.    Also, use a neat format that allows you to organize your information in a way that looks professional. This has the function of verifying that it doesn’t have any grammatical mistakes. 

6.  Job application email examples to help you with your job application letter.

The examples provided below are fictitious, you should keep in mind that the information will depend on the vacant position you are applying for. However, they can serve as a guide to start writing your job application email.

6.1. 1st example of a job application email for experience.

Subject: Marketing Manager – Alice Laine

Dear Mr. Gregory Fabars

I am writing to apply for the marketing manager position you have posted on your website. My knowledge and skills match your job description, which motivated me to send you my resume. I must comment that I believe that my experience and knowledge in the area will be beneficial for your distinguished company.

As a specialist in marketing and business administration, I believe that my skills and ideas will be able to boost the development of the organization. Besides, I have been working on various market studies and plans, as well as business management programs and manuals for several years.

It is worth bearing in mind that in order for you to obtain more information about me, I attach my CV, cover letter, and certificates. Additionally, I am adding my contact information in case you request additional information.

Thank you for your time, I remain attentive and awaiting a positive response.


Alice Laine

(Professional firm)

6.2.  2nd sample job application email for freshers.

Subject: Logistics Assistant – Michael Lewis

Dear Hiring Manager.

In my job search, I came across one of your postings on your website. When I read the job description and responsibilities of the position, I felt identified and decided to send you my information in the hope that it would be to your liking. Besides, I believe that my knowledge and education make me perfect for the position of logistics assistant.  I do not have much experience in a company; however, I have done internships and volunteering in which I have acquired many skills.

As a logistics and sourcing graduate, I have the necessary knowledge and I am full of ideas that can boost your company’s performance.  Additionally, I am dedicated, responsible, and organized, qualities that will add to your organization.

In this email, I attach my cover letter, my CV, and my certifications that support the information. Also, I leave you my contact information in case you wish to communicate with me.

I look forward to a positive response about the job and I thank you for your time.


Michael Lewis.

(Professional Firm)

7. THETALENTPOINT as your ally to find a job.

Find job opportunities through THETALENTPOINT. We are an online marketplace that connects job seekers with companies that are looking for employees. It should be noted that our platform is designed for various industries so the job opportunities are vast. Moreover, we can manage your information easily and efficiently to find the job that best fits your skills.

Sign in at THETALENTPOINT to find your dream job without too much effort. Besides that, we recommend you follow our tips to make your search easier and more productive.

If you want to know more about writing a job application email, please contact us at [email protected]. Also, you can call us at +97143316688


Christine has 6 years experience in banking and real state. She joined Connect Group as a Business Development Executive. She helps identifying, qualifying, and securing business opportunities by coordinating business and developing customized targeted sales strategies. She helps building relationships with current and potential clients by understanding client needs and offering solutions and support.

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