Project Management

Position: Project Manager

Role Overview:
We are seeking an experienced Project Manager to be the main point of contact for projects, acting as the liaison between clients and all internal and external stakeholders. This role involves project preparation, execution, delivery, and closure, ensuring the successful completion of projects within budget and on schedule.

Key Responsibilities:

Project Preparation:
- Liaison Role: Serve as the primary point of contact for the project, facilitating communication between the client and all stakeholders.
- Action Plan Development: Study project details and constraints to develop a comprehensive action plan.
- Technical Preparation: Collaborate with designers to prepare technical drawings and relevant documents.
- Project Planning: Develop production and build-up plans aligned with project milestones.
- Financial Monitoring: Prepare project P&L from the provided budget to track progress and performance, ensuring a profitable gross margin.
- Documentation Provision: Provide production crew, subcontractors, and site managers with necessary documentation, including technical drawings, bills of quantities, project plans, and access permits.

Project Execution:
- Cost Control: Challenge and control job costs to meet budget and targets using available tools and techniques.
- Resource Management: Monitor the use of internal and external resources, manage outside labor, and approve all project-related purchases.
- Financial Analysis: Understand and analyze project financial aspects to control costs and maximize profitability.
- Scope Management: Manage changes to project scope, schedule, and budget.
- Client Communication: Provide clients with constant updates on status and issues, escalating to the Account Manager as needed.
- Health and Safety: Prepare all necessary documentation for health and safety, including risk assessments and method statements.

Project Delivery & Closing, and Reporting:
- System Updates: Keep the server and ERP system updated with all relevant project files and documents.
- Client Relationship Management: Manage relationships with client representatives and all stakeholders to ensure a successful customer journey.
- Project Closure Documentation: Prepare all documentation for project closure, including performance and financial reports.

Knowledge & Experience:
- Experience: Minimum of 5 years of experience in Project Management within events, exhibitions, or a related field.
- Education: Bachelor’s degree in Project Management or a relevant field.
- Technical Knowledge: Strong awareness of materials and fabrication methods and techniques (carpentry, paint, steel, and electrical).
- Planning Skills: Excellent planning and organizational skills, with attention to detail and multitasking abilities.
- Budget Management: Experience in developing and tracking budgets.
- Client Management: Proven ability to manage client relationships and expectations.
- Critical Thinking: Strong problem-solving skills and the ability to provide effective solutions.
- License: UAE Driving License holder.

Desired Candidate Profile:
The ideal candidate will have a solid background in project management, particularly within the events or exhibitions industry. They should possess strong technical knowledge, excellent planning and organizational skills, and the ability to manage client relationships effectively. Critical thinking, problem-solving abilities, and a proactive approach to project management are essential for success in this role.