Executive Secretary

Job Opportunity: Executive Secretary

Duties & Responsibilities:

1. Office Administration:
- Organize and coordinate office administration and procedures for organizational effectiveness, efficiency, and safety.
- Develop intra-office communication protocols.

2. Staff Coordination:
- Coordinate with all departments on office equipment.
- Assign and monitor administrative responsibilities among office staff.
- Ensure that results are measured against standards, making necessary changes.

3. Supervision and Coaching:
- Coach, mentor, and discipline office staff.
- Oversee administrative work, ensuring a smooth flow of tasks.

4. Administrative Support:
- Provide administrative support to managers and staff.
- Coordinate daily office activities.

5. Compliance and Safety:
- Verify compliance with health and safety laws and regulations.

6. Staff Management:
- Hire, train, and supervise administrative staff.
- Provide guidance and support to the team.

7. Executive Support:
- Manage executives' schedules, calendars, and appointments.

Skills Required:

- Experience:
- Experience in office or administrative management.

- Organizational Skills:
- Strong organizational skills and ability to manage priorities.

- Communication:
- Strong communication skills, both written and verbal.

- Independence and Teamwork:
- Ability to work independently and as part of a team.

- Multitasking:
- Ability to multitask and handle pressure.

- Problem Solving:
- The ability to solve problems and make decisions.

Minimum Qualifications:

- Bachelor's degree in business, management, or a related field, or equivalent experience.