With over 21 years of experience in the construction and engineering sectors, Terrafirma has emerged as a leading provider of skilled Engineers and Construction staff worldwide. We have expanded our operations to address the skills shortage across the Middle East, specializing in supplying and placing top-notch professionals ranging from graduates to project directors. Join us at Terrafirma as we revolutionize the utility contracting industry, offering comprehensive staffing solutions and unparalleled expertise. Together, we can overcome the challenges and drive success in your projects across the MENA Region.

3.png

Job Title: Administrative Assistant Position Overview: We are looking for an organized and proactive Administrative Assistant to provide comprehensive support to our team. The ideal candidate will manage day-to-day administrative tasks, facilitate effective communication, and assist in recruitment processes. Key Responsibilities: Administrative Support: - Assist with daily administrative tasks, including filing, data entry, and managing correspondence. - Handle phone calls, emails, and inquiries, delivering excellent customer service to clients and candidates. - Schedule and coordinate meetings, interviews, and appointments. Document Management: - Maintain and update candidate and client records in the recruitment database. - Prepare and process documents, reports, and presentations as required. - Ensure all documentation is accurate, up-to-date, and compliant with company policies. Office Coordination: - Manage office supplies and inventory, ensuring the office is well-stocked and organized. - Liaise with vendors and service providers to maintain office equipment and facilities. - Assist in organizing company events, meetings, and training sessions. Recruitment Support: - Support recruitment consultants with candidate sourcing, screening, and interview scheduling. - Prepare candidate profiles and summaries for client presentations. - Assist in the onboarding process for new employees and contractors. Communication: - Maintain clear and effective communication with team members, clients, and candidates. - Draft and distribute internal and external communications as needed. Data Analysis and Reporting: - Assist in preparing regular reports on recruitment metrics and office performance. - Analyze data to identify trends and provide insights to support decision-making. Employment Type: Full Time

Administrative Assistant

Job Title: Document Controller Roles &amp; Responsibilities: 1. Document Management: - Maintain all project documents, ensuring they are properly filed, archived, and easily accessible, including contracts, drawings, specifications, and reports. - Utilize Document Management Systems (DMS) such as Aconex, SharePoint, or similar platforms for managing digital documents. - Maintain version control to ensure all stakeholders are using the most current information. 2. Quality Assurance: - Ensure all documentation complies with company policies, industry standards, and legal requirements. - Prepare documents for audits, ensuring all records are accurate and up-to-date. 3. Communication and Coordination: - Serve as a point of contact between project teams, subcontractors, clients, and other stakeholders for document-related issues. - Distribute documents to relevant parties and ensure timely receipt and acknowledgment. 4. Training and Support: - Provide support and training to project staff on document control procedures and DMS usage. - Troubleshoot any issues related to document control processes and systems. 5. Reporting and Documentation: - Generate regular reports on document status, compliance, and any arising issues. - Maintain logs of document status, revisions, and distribution. 6. IT and Technical Skills: - Demonstrate strong IT skills to manage electronic document management systems and other relevant software. - Ensure the DMS is up-to-date and functioning correctly, coordinating with IT support as needed. Desired Candidate Profile: - Proficient in using Document Management Systems like Aconex or similar platforms. - Strong verbal and written communication skills for effective interaction within a major construction developer’s office. - Immediate availability to join the team. - Advanced IT skills relevant to document control and management tasks.

Document Controller

Job Title: Accounting Assistant Overview: The Accounting Assistant supports the accounting department in managing the day-to-day financial activities. This role involves processing invoices, maintaining financial records, reconciling bank statements, and assisting in the preparation of financial reports. The ideal candidate will have a solid understanding of accounting principles, strong attention to detail, and the ability to work both independently and as part of a team. Key Responsibilities: - Accounts Payable &amp; Receivable: - Process invoices and verify financial data to maintain accurate accounts payable records. - Assist in managing accounts receivable by ensuring timely collection of payments. - General Ledger Entries: - Support the team with general ledger entries and ensure all transactions are recorded accurately. - Reconciliation &amp; Reporting: - Reconcile bank statements and assist in the preparation of monthly financial reports. - Support in preparing financial statements and budgets as needed. - Financial Records Maintenance: - Maintain accurate, organized, and up-to-date financial records for easy retrieval and audit purposes. - Audits &amp; Accounting Projects: - Assist with internal and external audits, providing necessary documentation and support. - Participate in various accounting projects as required. - Administrative Support: - Provide general administrative support to the accounting department, ensuring smooth day-to-day operations. Qualifications: - Education: Bachelor’s degree in Accounting, Finance, or a related field preferred. - Experience: - Basic knowledge of accounting principles and procedures. - Experience with accounting software (e.g., QuickBooks) is a plus. - Skills: - Proficiency in Microsoft Office Suite, especially Excel. - Strong attention to detail and excellent organizational skills. - Ability to work independently and collaboratively as part of a team.

Jobs by Location

Popular Searches

TERRAFIRMA SOLUTIONS

Sector

Company size

About Our Company

Job Openings at TERRAFIRMA SOLUTIONS

Stay Updated

Quick Links

Company

Support