Document Controller

Job Title: Document Controller

Roles & Responsibilities:

1. Document Management:
- Maintain all project documents, ensuring they are properly filed, archived, and easily accessible, including contracts, drawings, specifications, and reports.
- Utilize Document Management Systems (DMS) such as Aconex, SharePoint, or similar platforms for managing digital documents.
- Maintain version control to ensure all stakeholders are using the most current information.

2. Quality Assurance:
- Ensure all documentation complies with company policies, industry standards, and legal requirements.
- Prepare documents for audits, ensuring all records are accurate and up-to-date.

3. Communication and Coordination:
- Serve as a point of contact between project teams, subcontractors, clients, and other stakeholders for document-related issues.
- Distribute documents to relevant parties and ensure timely receipt and acknowledgment.

4. Training and Support:
- Provide support and training to project staff on document control procedures and DMS usage.
- Troubleshoot any issues related to document control processes and systems.

5. Reporting and Documentation:
- Generate regular reports on document status, compliance, and any arising issues.
- Maintain logs of document status, revisions, and distribution.

6. IT and Technical Skills:
- Demonstrate strong IT skills to manage electronic document management systems and other relevant software.
- Ensure the DMS is up-to-date and functioning correctly, coordinating with IT support as needed.

Desired Candidate Profile:

- Proficient in using Document Management Systems like Aconex or similar platforms.
- Strong verbal and written communication skills for effective interaction within a major construction developer’s office.
- Immediate availability to join the team.
- Advanced IT skills relevant to document control and management tasks.