Finance Assistant

Job Title: Finance Assistant – CCA Unit
Job Type: Full-time

Job Description:

We are currently seeking a highly motivated Finance Assistant to join our Capital, Control, and Accounting (CCA) Unit within the Finance Department at our Regional Office. As a key member of the finance team, you will play a crucial role in managing all cash-related processes of payments’ requests from various areas to the MTAs, working closely with the Senior Finance Controller – CCA Unit.

Objectives:
- Areas’ Payments’ Requests and MTAs’ Fees
- Accountancy
- Archiving
- Auditors/Compliance Requests

Duties and Responsibilities:

1. Payments:
- Verify supporting documents in line with ACTED thresholds and procedures, ensuring compliance with project duration and liquidation.
- Prepare necessary documents for payment through MTAs.
- Maintain proof of payment records.
- Prepare MTA’s commission fees payment voucher after cross-checking against the agreed fees.
- Update the payment tracker daily.

2. Accounting:
- Record entries of all processed payments in associated bank books, adhering to ACTED accountancy standards for uploading into the accounting software.
- Maintain high accuracy of accounting codes and allocation.
- Ensure monthly submission deadlines are respected.

3. Archiving:
- Add payment voucher reference and date as per SAGA.
- Stamp payment vouchers with PAID.
- Label folders and submit to the Finance Clerk for scanning and physical archiving.

4. Audit:
- Validate samples requested by auditors/compliance across accounting records before submission.
- Make corrections as requested.

5. Other tasks assigned by the line manager:
- Assist other team members when requested.
- Assist in monthly cash request preparation when requested.
- Undertake any other task assigned by the line manager.

Key Performance Indicators:
- Timely processing of payments.
- Accuracy and deadline adherence in accountancy.
- Monthly archiving preparation.
- Error-free and deadline-respecting sample provision to auditors.
- Monthly preparation of MTAs’ fees.

Skills:
- Bachelor’s degree in accounting.
- Fluent in English and Arabic (written and spoken).
- Excellent writing and communication skills.
- Minimum 1 year of work experience.
- INGO experience in an emergency and/or development setting.
- Ability to work under pressure in a high-paced environment.
- Good organizational and prioritization skills.
- Proficiency in Microsoft Office, Microsoft Excel, and Publisher.
- Strong interpersonal skills.
- Strong analytical skills.

Salary:
ACTED proposed monthly salary: 745 JODs.

If you are a detail-oriented finance professional with experience in payments, accounting, and auditing, we invite you to apply for this position and contribute to the success of our Finance Department.