Executive Secretary

Job Title: Executive Secretary

As an Executive Secretary, you will provide comprehensive administrative support to the executive team. Your role will involve managing the executive's calendar, preparing documents, coordinating with stakeholders, and overseeing office operations. You will ensure that the executive's office runs smoothly and efficiently, handling sensitive information with confidentiality.

Roles & Responsibilities:

- Calendar and Scheduling:
- Manage the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.

- Documentation and Reporting:
- Prepare and edit documents, reports, and presentations for executive meetings.

- Communication:
- Coordinate and communicate with internal and external stakeholders on behalf of the executive.

- Confidentiality:
- Maintain confidentiality of executive information and sensitive documents.

- Office Management:
- Oversee office operations and manage administrative staff.

- Record Keeping:
- Organize and maintain files and records for the executive.

- Budget and Expenses:
- Manage expenses and budget for the executive's office.

- Liaison Role:
- Serve as a liaison between the executive and other departments or organizations.

- Administrative Support:
- Provide general administrative support and assist with special projects as needed.

Desired Candidate Profile:

- Education:
- Diploma or Bachelor’s Degree in a relevant field.

- Experience:
- 3-5 years of experience as an Executive Secretary or in a similar administrative role.

- Skills:
- Proficient in computer skills and office software.
- Excellent communication and organizational skills.
- Strong ability to maintain confidentiality and handle sensitive information.

- Demographics:
- Gender: Female
- Nationality: Indian or Filipino