Department Manager - Ops Excellence Manager

Job Title: Department Manager - Ops Excellence Manager

Roles & Responsibilities:

- Policy and Process Management:
- Review and update departmental policies, processes, and procedures to ensure alignment with quality assurance and continuous improvement standards.
- Develop and ratify the department’s operating structure and processes based on PMM (Project Management Methodology) guidelines.

- Staff and Knowledge Management:
- Assess the capabilities of PMO (Project Management Office) staff and recommend suitable roles and responsibilities.
- Prepare and manage a department knowledge transfer program, including comprehensive on-the-job learning.

- Quality and Risk Management:
- Ensure consistent application of the Stage-Gate Process across all projects.
- Establish and maintain a quality management system aligned with PMM.
- Implement quality assurance measures for each project and review bidders' quality submittals.
- Develop and enforce Risk Management procedures, including risk registers, to identify risks, assess likelihood, implement mitigation measures, and assign responsibilities.
- Review and validate project Risk Registers monthly and analyze performance data to identify risks and issues.

- Project Monitoring and Reporting:
- Review, validate, and consolidate monthly project dashboards and reports, highlighting concerns.
- Develop consolidated dashboards and issue periodic project dashboards, presentations, and reports to stakeholders.
- Support the completion of tasks in PMIS (Project Management Information Systems) such as Primavera P6, Oracle Project Module, and Oracle Unifier.

- Performance Evaluation:
- Develop KPIs to measure project and cluster performance.
- Coordinate performance evaluations of contractors and consultants, classifying them based on capability and performance.

- Compliance and Additional Duties:
- Ensure compliance with Quality, Environmental, Safety, and Occupational Health policies, manuals, and procedures.
- Perform other duties as assigned by the line manager or supervisor.

Desired Candidate Profile:

- Education:
- Bachelor's Degree in Engineering from an accredited University.

- Experience:
- Minimum of 20 years of experience in a project management environment on large projects, with overall responsibility for setting up and running a PMO.
- Thorough knowledge and demonstrated experience in professional project management processes and procedures.

- Skills:
- Working knowledge of engineering, procurement, contracts, construction, and startup/set-up work processes.
- Involvement in continuous improvement, capacity building, and talent development.
- Demonstrated skills in management, supervisory, and administrative functions.
- Excellent verbal and written communication skills.

- Additional Qualities:
- Experience working internationally, with a preference for KSA experience.