Assistant Purchasing Manager

Job Title: Assistant Purchasing Manager

Position Summary:
The Assistant Purchasing Manager will support the purchasing and inventory management functions to ensure the efficient operation of the hotel's procurement processes. This role involves maintaining accurate records, managing inventory levels, and ensuring compliance with safety and quality standards. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to work effectively within a team.

Key Responsibilities:

- Documentation and Records:
- Print and organize necessary documents and summarize relevant information for distribution.
- Maintain clear and organized records, ensuring all reports and invoices are properly filed and stored.

- Inventory Management:
- Calculate figures for inventories, orders, and costs.
- Conduct inventory audits to determine stock levels and needs.
- Monitor PAR levels for all food items to ensure proper inventory levels.
- Notify manager/supervisor of low stock levels and oversee the return process for damaged or incorrect items.

- Vendor and Delivery Management:
- Troubleshoot vendor delivery issues and verify and track received inventory.
- Reconcile shipping invoices and receiving reports.
- Receive, unload, and process deliveries.
- Refuse acceptance of damaged, unacceptable, or incorrect items.

- Operational Support:
- Follow-up on inbound and outbound operations in accordance with standard procedures and quality service standards.
- Assist management with training, scheduling, counseling, disciplining, and motivating employees.
- Ensure adherence to quality expectations and standards.

- Safety and Compliance:
- Report accidents, injuries, and unsafe work conditions to the manager and complete required safety training and certifications.
- Follow all company policies and procedures, including maintaining a clean and professional appearance.

- Team Collaboration:
- Develop and maintain positive working relationships with colleagues and support the team to achieve common goals.
- Assist other employees to ensure proper coverage and prompt guest service.
- Communicate clearly and professionally, preparing and reviewing written documents accurately.

Qualifications:

- Education:
- High school diploma or G.E.D. equivalent.

- Experience:
- At least 2 years of related work experience.
- At least 1 year of supervisory experience.

- Skills:
- Ability to move, lift, carry, push, pull, and place objects weighing up to 50 pounds.
- Fine motor skills and hand-eye coordination required for manipulating objects.
- Proficiency in using Microsoft Office and other relevant software.
- Strong organizational and time management skills.

- Physical Requirements:
- Ability to stand, sit, or walk for extended periods.
- Ability to move through confined spaces and over uneven or slippery surfaces.

Preferred Qualifications:

- Experience in a purchasing or inventory management role within the hospitality industry is advantageous.